Searching the catalog in the staff client
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Accessing the catalog
There are several ways to access the catalog in the staff client. They include:
- Press the F3 key on the keyboard.
- Click on the Search menu and select Search the Catalog
- Click on the Cataloging menu and select Search the Catalog
- Click on the Search Catalog button.
- Enter information in the box on the splash page under Item Search and Cataloging and click on Submit - that will immediately take you to results. [If you have it]
The staff client catalog will display. It is set up nearly identical to the advance searching screen in the public OPAC.
On the top left of the left hand sidebar of the screen are links to the Home, Advanced Search, My Account and Log in. On the bottom left of the screen are boxes for Quick Search and MARC Expert Search.
Quick Search enables you to search by ISBN, ISSN, Call Number, LCCN, TCN (system control number), or Item Barcode by choosing the preferred option from the drop-down menu, entering in the value, and clicking on the Submit button.
MARC Expert Search enables you to search by entering the field tag number, subfield value (alphabetic or numeric), and the information/value contained in the subfield (e.g., Rowling for field 100, subfield a). After you enter in your values, click on the Submit button. It is also possible to add additional rows of search fields to the MARC Expert Search. You just need to click on the Add Row button. Click on Close under a row to remove any added rows.
It is possible to do a combined Quick Search and a MARC Expert Search.
Right hand sidebar:
On the right side of the Advanced Search screen are the Search Filters. You can further narrow your search by Item Form, Item Type, Literary Form, Language, Audience, Bib Level and Publication Year.
Item Type, Literary Form, and Audience can be expanded further by clicking on the Advanced link below the name of the search filter.. Clicking on these links will provide you and your patrons with specialized filters within the broader category. When the advanced filters are displayed, the Advanced link will actually change to Basic to allow you and your patrons to return to the basic filter options.
Clicking on Advanced changes the filters to:
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For Item Type:
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For Audience:
- Adolescent
- Adult
- General
- Juvenile
- Pre-adolescent
- Preschool
- Primary
- Specialized
- Unknown or unspecified
One further thing to note is that searches using Quick Search and MARC Expert Search are independent of the searches included in the main search fields (Search Input and Search Filters) and vice versa.
Submit a search
Launch the catalog in the staff client.
Enter in your search term(s).
Click on Submit.
To the left of the screen you will see a list of relevant subjects, authors and series under which you may also search.
To the right of the screen you will see the author, title, physical description and a call number for each record. Materials that have pictures of the covers will have the cover displayed to the left of the citation.
To display the record, click on the title or the cover of the item.
The OPAC view of the bibliographic record will display:
The top of the screen also remains the same, but without the options to sort your results or limit your results to available items. [The link to search other libraries has been changed to a drop down menu as well.---maybe in live?] You and your patrons can change the values in these boxes to perform new searches from this screen as well.
At the bottom of this display there can be 3-5 display tabs.
- Copy Summary (will always appear)
- Shelf Browser (will always appear)
- Preview (will appear only if title is in Google Books)
- MARC Record (will always appear)
- Table of Contents (will appear if library uses 3rd party product like Syndetics)
- Author Notes (will appear if library uses 3rd party product like Syndetics)
- Reviews (will appear if library uses 3rd party product like Syndetics)
- Exceprt (will appear if library uses 3rd party product like Syndetics)
No matter what the title is, Copy Summary, Shelf Browser and MARC Record will always display.
Copy Summary
This is the he default view from the OPAC record display. When you click on it, the copies owned by the library are displayed for the branch which is being searched. The item availability and status are also displayed.
- If you click on the link above the copy summary “View copy information for all libraries,, the screen will display the holdings for all branches associated with the library:
- Notice that the prompt changes to “View Copy Information for this location only.”
Shelf Browser
This will open up a view for you to see items that would be physically shelved close to this particular title in the library.
Preview
This option is not always available. It depends on whether or not the title is in Google Books. If it is in Google Books, it will display a preview, part of the book or the entire book. If it is available, it will display similar to this: (picture coming soon)
MARC Record
This displays the record for the title in MARC format. You can use the Print Page button at the top of the MARC record display to print the MARC record
Viewing the MARC record can be done 3 ways – by clicking on the MARC Record link at the bottom of the page, by clicking on the View MARC link at the top right of the screen, or by going to Actions for this Record and selecting MARC View from the drop-down menu.
In the staff client there are navigation buttons at the top left of the screen –
Go Back and Go Forward. These work just like the back and forward arrows in a web browser. Clicking on the Go Back button takes a user to the previous screen and clicking on the Go Forward will take a user to the next screen displayed after the earlier screen. The Reload button will refresh the page.
To exit out of a screen, execute another activity, use the Ctrl + w keys on the keyboard or use the red “x” in the upper right of the tab.
Retrieve a record
Launch the catalog in the staff client.
Enter in your search term(s).
Click on Submit.
From the results, click on the title or cover of an item.
Voila - the OPAC view of the record will display. You should notice that the Record Summary at the top gives brief information about the record you opened.
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