Checking in items (F2)
Checking in items
There are several ways to get to the check in screen. After you log in to the staff client, you can:
- Press the F2 key on the keyboard
- Click on the Circulation menu and select Check In Items
- Click on the Check In button
The check in screen displays with the heading Check In or Process Item shaded in a dark green color. From this screen, items can be scanned to be checked in and/or have certain processes performed against them.
To check in items, scan or type the barcode of the item into the box at the top left of the screen and click on the Submit button or by pressing the Enter key on the keyboard.
After an item is checked in, it will display below with the status Reshelving.
If the library charges fines, a Fine Tally will be visible in red below the Effective Date.
If the item had an alert message on it - when you scan it in, a box will pop up with the message.
Actions for Selected Items include:
- Copy to Clipboard
- Add to Item Bucket
- Show in Catalog
- Show Item Details
- Show Last Few Circulations
- Retrieve Last Patron who circulated item
- Edit Item Attributes
- Backdate Post-Checkin
- Mark Item Damaged
- Mark Item as Missing Pieces
- Abort Transit
- Print Spine Label
- Save Columns
Changing the check in date
Libraries often close for holidays, bad weather, special staff meetings, etc. This can affect the circulation of items because items will not be checked in at the normal time, causing some items to become overdue. To avoid this problem, you can change the effective date on the Check In or Process Item screen. In the upper right of the screen there is a box labeled Effective Date. The current date is displayed by default. When the library reopens, you can change the effective date to the last open day and all materials turned in during that period will be credited for the correct day. After all items returned to the library during the closure have been checked in, you will need to change the effective date back to the current date.
When the check in is backdated, the background behind the text will be shaded in red and it will read Backdated ... Check In.
Alert messages
There are many alerts that can display upon checking in an item. These are generally alerts for which an action is needed. Alerts can be manually added to an item by staff or the system can automatically generate an alert, for example, when an item is changed to missing an then checked in, there will be an alert warning that the item previously was missing.
There are also messages at check in that alert staff that the item is on hold.
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