Adding new records via z39.50
When to use z39.50
After searching for a record in the Michigan Evergreen catalog by several methods and NO matches are found - it is necessary to search outside catalogs via the Z39.50 search interface to attempt to find a good matching record. This is only to be done after thorough searching has yielded no results for the record in the Michigan Evergreen catalog. For some fun reading, please see our Michigan Evergreen Cataloging Policies.
Process for searching in Michigan Evergreen
- Search by ISBN/ISSN.
- Search by title/author.
- Search by any other means necessary.
- Try all those searches again just to be sure you aren't going to bring in an unnecessary record that will eventually have to be merged by Michigan Evergreen staff.
If those searches are unsuccessful, then it is necessary to search outside catalogs via Z39.50.
The z39.50 screen
To access the z39.50 search screen, click on the Cataloging menu and select Import Record from Z39.50.
The Z39.50 retrieval is displayed.
Close-up of the Z39.50 Retrieval Screen:
Bottom Portion - Results:
How to import records via z39.50
Click on the Cataloging menu and select Import Record from Z39.50.
The Z39.50 retrieval is displayed.
To search, enter in search terms in the Query section.
In the Services and Credentials section, select the search targets by checking the boxes next to the sources.
Click on the Search button near the middle of the screen.
The results will appear at the bottom of the screen.
To view the full MARC record of a search result, select a title and click on the MARC View button.
The MARC record will appear in the Results area.
To better see the complete MARC record, click on the Hide Top Pane button.
A better view of the MARC record will appear. Notice the Print Page button. If clicked, the MARC record will print out.
Click on the Show Top Pane button to return to the previous Z39.50 search screen.
To return to the results list, click on the Results View button.
The regular Z39.50 search screen will appear. To view and edit a MARC record to import, select the record that is an exact match for the item to be cataloged and click on the MARC Editor for Import button.
The MARC record will appear. The record can be edited from this screen or it can be imported and then edited. The headings can be checked against system authority files by clicking on the Validate button.
The headings will appear in red if they need to be edited and do not match the authority records.
Clicking on the Help button will bring up the list of keyboard shortcuts for editing a MARC record in Evergreen.
To import the MARC record into the system, click on the Import Record button.
The system will send a message: “Record successfully imported.”
Click on OK. A new tab will open with the bibliographic record in the OPAC view. Now that the record has been imported into the system, holdings can be added.
Using z39.50 for overlaying is discussed in the Overlaying records section.
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