Reimbursement Claims for Lost MeLCat Materials

The Library of Michigan makes reimbursement payments for lost MeLCat loan material on an annual basis. This webpage has a link to a PDF form to be used for lost MeLCat material claims. Each claim form will list material invoiced and paid for between September 1 and August 31 of the filing year. Claims will be accepted during the month of August only and must be postmarked by August 31.

 
Note: The first claim period is from January 2005 through August 31, 2006.

Payments for lost MeLCat materials are made once annually at the end of the State of Michigan's fiscal year. Note: If there are insufficient funds to cover the cost of all lost materials at 100% of the claimed amount, the Library of Michigan will prorate payments at an equitable percentage of the claimed amount.

A MeLCat Borrowing Library may file for reimbursement in cases where all of the following conditions exist:

  • All means of obtaining reimbursement from the patron have been exhausted and there is no reason to believe the billed patron will ever return the item or pay for it.
  • The Supplying Library has invoiced the Borrowing Library for the lost material.
  • The Borrowing Library has paid the Supplying Library for the lost material.

 

Borrowing Library Procedure for Filing a Reimbursement Claim for Lost MeLCat Materials

  1. Print out a "MeLCat Materials Reimbursement Claim Form."
  2. Complete the Claim Form providing your library name, address and phone number, the date of claim (August dd, yyyy), and the name and signature of the person filing the claim form. For each lost item provide the following:
    • Name and MeLCat Agency Code of the Supplying Library
    • Title, author, publication date, and format of the lost material
    • Amount paid to the Supplying Library for that item
  3. Attach a copy of the paid invoice for each item listed on the claim form.
  4. Mail the claim form and attachment(s) to:

    5. MeLCat Reimbursement
    Terri D. Assaf
    Library of Michigan
    P.O. Box 30007
    702 W. Kalamazoo Street
    Lansing, MI 48909-7507